Grammar 5 min read

Best Regards and Alternatives: The Best ways to end an Email

Main Takeaways:

  • Ending a message with best regards shows you respect the recipient.
  • Best regards is a valediction, or closing, to correspondence. It’s similar to “cordially
  • It’s a way to say farewell and conveys warm wishes and is
  • You can use best regards for semi-formal or informal communication, emails included.
  • Kind regards, warm regards, and regards are similar valedictions.

Make a positive impression on clients and colleagues by ending written correspondence with best regards. Check out examples of how to best use this popular letter closing remark and find alternatives to help mix it up.

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While obsessing over the perfect signature, you may find yourself considering best regards. This phrase is more informal than sincerely but still exudes respect. You can use this versatile closing in an email or letter.

What Does it Mean to say Best Regards?

Best regards is a popular closing for written correspondence. It usually appears right before your signature. This sign-off is also called a valediction, or a word or phrase that appears before a signature. As with most valedictions, the first letters of each word are typically capitalized. When someone drafts a message with this phrase, they’re sending warm wishes your way. It’s also another way of saying “cordially” or “I wish you well.”

Best regards definition: (idiom) Warm wishes, cordially, I wish you well
Dear Myra,

I’ve attached your invoice for this month’s services. Thank you for choosing Freelancer Financial for your investment needs.

Best Regards,

Julie Jarrow

As you can see, Julie capitalized the ‘B’ and the ‘R’ in this valediction. She also placed a comma at the end of it.

Avoid using an exclamation mark, no matter how excited you feel about your message. Exclamation points are best suited for casual valedictions.

Best regards is a valediction, or closing, to correspondence
Best regards is a valediction, or closing, to correspondence.

Is Best Regards Formal or Informal?

Best regards is a versatile closing that works well for semiformal or informal communication. You can use this phrase for people you know well or people you don’t. When using best regards for semiformal emails, choose acquaintances you respect. This friendly phrase conveys warm wishes without going overboard. Do not use best regards as an email closure when drafting formal communication. For situations like this, other options are more appropriate. Examples include “sincerely” and “yours truly.”

Best regards is appropriate for emails, but you can also use it for other types of written correspondence.

Appropriate Methods of Communication for Best Regards

  • Emails
  • Handwritten or typed letters
  • Company memos
  • Text messages
  • Social media messages
  • Notices on bulletin boards

Formal Email Valedictions

  • Sincerely
  • Sincerely Yours
  • Yours Truly
  • Faithfully Yours
  • Respectfully Yours
  • With Sincere Appreciation
  • With Gratitude

Formal valedictions are suitable for cover letters, legal correspondence, and business letters.

Best Regards, Kind Regards, and Warm Regards: Are They All the Same?

Many message writers use best regards, kind regards, and warm regards interchangeably. But is that socially acceptable?

Possibly. Best regards means you’re sharing warm wishes, which isn’t much different from sending warm regards. The same can be said for expressing kind regards.

However, simply closing an email with regards may mean something different. Adding regards above your signature is generally less formal than best regards and similar valedictions.

Let’s pretend two neighbors are chatting via email:

Dear Jeff,

I gave your kids some potato chips and soda while they were hanging out with my son. Hope you don’t mind.

Regards,

Jim

Notice the casual tone of the message? The message is informal, but Jim knows and respects Jeff. That’s why he’s giving him a quick heads up about the snacks. He didn’t use a salutation or last name because Jeff knows Jim well.

But what if Jim is having problems with Jeff’s kids?

The email might read like this instead:

Dear Jeff,

Yesterday afternoon, your son placed a dandelion in my mailbox. My bills and magazines are now covered in white fluff, and I am not happy. Going forward, please have your son leave my mailbox alone. Tampering with someone’s mail is a federal offense.

Sincerely,

Jim Davidson

Jim is annoyed that Jeff’s son put a dandelion in his mailbox, so he drafted this complaint. He finished his email with “Sincerely,” a formal closing. He also used his first and last name, which is typical in formal communications.

What can I say Instead of Best Regards?

Consider the subject matter of your message, plus your relationship with the recipient. You can create a custom closing or choose a casual valediction, such as “talk soon.”

Casual Valedictions

  • Best
  • Thanks
  • See you soon
  • To infinity and beyond
  • Cheers
  • Love
  • Your friendly [job title]
  • Congratulations
  • Take care
  • Go get ’em, tiger
  • Keep fighting the good fight
  • You’ve got this
  • Keep your head high
  • Get well soon
  • I miss you

A closing isn’t always necessary. If you’re close with the recipient, simply signing your name is enough. You can also add a one-line paragraph above your signature, such as “Have a great day.”

Valedictions don’t have to be unique or engaging. When you need a classic yet respectful closing, go with best regards.

Read More: To Whom It May Concern: How And When To Use This Salutation Properly

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